Event Operations Coordinator

Full-time | Remote with 50-70% travel | Salary range: $60,000 – $75,000

About us

The Ammortal Chamber brings together multiple scientifically backed technologies into one experience. It is a healing technology that can be utilized by wellness clinics and inside the home. Our clients include specialty spas and clinics, sports teams, and individuals who are biohackers or athletes.

We are a small team with a startup culture. After our first full year shipping a finished product on the market, we have shown strong growth. Our team is made up of engineers, health professionals, and startup entrepreneurs.

As we continue expanding, this role offers hands-on experience, opportunities to grow into leadership, and the chance to make a tangible impact by developing and delivering cutting-edge wellness technology. You’ll collaborate across disciplines to innovate and shape technologies that enhance well-being for our clients.

What is this role and why does it exist?

The Event Operations Coordinator ensures Ammortal is executed with excellence at every event by driving the operational side of our brand activations. This role exists to make sure events, installs, and mobile activations run smoothly, on time, and within budget.

They manage Airstream activations and drivers, coordinate installs, and drive the operations for the sports & athletic performance events. The Event Coordinator ensures the logistical and operational machine behind our events and installs runs seamlessly. This role works closely with cross-functional partners across marketing, supply chain, and partner success, and serves as the on-the-ground driver of operational excellence.

Responsibilities:

1. Manage event logistics: booth setup, shipping, vendor coordination, scheduling.
2. Oversee Airstream fleet and drivers, including scheduling, maintenance, and branded execution.
3. Coordinate installs and setup for events and partner activations.
4. Own even logistics for the sports and athletic performance side of events
5. Handle team travel logistics for all events.
6. Track and manage event budgets and operational expenses, ensuring cost efficiency.
7. Support Events and Sales teams during live events to ensure flawless execution.

Skills to Excel

• Operationally Skilled & Organized – manages multiple moving pieces across events, installs, and activations.
• Budget awareness – decisions that optimize event spend.
• Vendor & driver coordination – keeps logistics on schedule and aligned for both events and installs.
• Problem-solving under pressure – keeps events on track when challenges arise.
• Detail-oriented execution – ensures flawless branded delivery.

What technical knowledge do you need to perform in your role?

Required

• Event management software (e.g., Cvent, Bizzabo, Eventbrite)
• Project management tools (Asana)
• CRM platforms (HubSpot)
• Microsoft Office / Google Workspace

Qualifications (Must haves):

• 2+ years experience in event planning, coordination, travel management and project management.
• Proven success managing logistics for small and large-scale events.
• Strong organizational and communication skills.
• Ability to travel up to 50-70% of the time.
• Positive, flexible, and team-oriented attitude.

Qualifications (Not required, but nice to haves):

• Experience with wellness, health, fitness, or hospitality events.
• Experience managing vehicles, mobile activations, or traveling brand assets.

Pay, Location, Hours

• Pay range: $60,000 – $75,000 (full-time)
• Benefits: 80% health, dental, vision covered
• Location: Flexible; remote with required travel for events (50-70% travel)
• Must be based in the U.S.